Kill Fee Calculator

Get paid fairly for work that doesn't finish.

A kill fee only applies if it's written into your contract before the project starts, this is a planning estimate, not legal advice.

How this is calculated

The calculator compares three numbers so you can pick the strongest justification for the invoice: a flat pre-start kill fee (a lower rate, since no work has started), a flat mid-work kill fee (a higher rate, since the client's cancellation interrupted committed work), and the pro-rated dollar value of the percentage of work actually completed.

The suggested amount is the larger of the mid-work flat rate and the pro-rated value, on the logic that a kill fee should never pay less than the value of work already delivered.

Why a kill fee needs to be in the contract first

A kill fee is only enforceable, and only comfortable to invoice, if it was agreed to in writing before the project started. Without that clause, cancelling a project defaults to "pay for what was delivered," which usually undervalues the opportunity cost of turning down other work to hold a slot for this client.

Add a kill fee clause to every project contract from the start rather than negotiating one after a client has already announced they're cancelling, when leverage has shifted against you.

Frequently asked questions

What's a reasonable kill fee percentage?

25% for pre-start cancellation and 50% for mid-project cancellation are common starting points, adjusted up for projects where holding the slot meant turning away other paid work.

What if the client cancels after the project is nearly finished?

Use the pro-rated value of work completed rather than the flat mid-work rate if it's higher, since a project that's 90% done has delivered nearly the full value regardless of the flat percentage on paper.

Is a kill fee the same as a cancellation fee?

They're closely related: a kill fee typically applies to project-based work that stops partway through, while a cancellation fee more often applies to a scheduled booking or retainer that's called off before it starts.

Next steps

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